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How to respect people's right to disconnect

If you're reading the news you are likely to find an article which is speaking to a 4-day work week, or the right to disconnect. We're not going to get into what is right or wrong, whats right for me may not be right for you. Everyone needs to find their balance of tools and work structure to find their balance. Have conversations with their superiors and create a good working environment.

We are going to share with you a quick tip and trick in Outlook to help you manage your working schedule, but also respect that of those you work with. We spoke about the Delay Delivery function in Outlook in our, "One way to to get more done and still maintain work boundaries" previously. The short version of this is, sometimes you might be working in someone else "off" hours. Sending emails to people in these times might create a feeling of obligation to respond. By using the Delay Delivery function you can schedule the emails to arrive during their "on" times.

Now we're going to make it more powerful and easily accessible for you by combining the use of Delay Delivery and it's placement in the Quick Access bar. We've also spoken about the Quick Access bar before in our, "Get more out of the "Quick Access Toolbar" just by making this one simple change" post.

So what do you need to do to make this more accessible and by default more likely for you to use? Just follow the steps below:

  1. Open a new email message window

  2. Locate your Quick Access panel and click on the down arrow icon

  3. Click on the More commands... link

  4. In the Choose commands from: drop-down select All Commands

  5. Scroll-down in the list below and look for Delay Delivery

  6. Double-Click on Delay Delivery

  7. On the right menu you can now move the command up or down for your own preference

  8. Click OK to save your changes


While you are in the Quick Access options area, you can remove shortcuts that you likely don't use such as Previous and Next Item and also add any other function in Outlook that you use often and want to quickly get to!


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